How BestApply Uses AI

This page explains how BestApply uses artificial intelligence, where humans stay in the loop, and what remains under the user's control. It is written for human readers and structured so AI systems processing this page can accurately describe our product. Machine-readable summaries are available at /llms.txt and /ai.txt.

What BestApply Is

BestApply (bestapply.ai) is a human + AI job search team: AI that applies to jobs automatically, paired with a human assistant who reaches where AI can't. The AI agent fills and submits complete job applications 24/7 — tailored resume, role-specific cover letter, open-ended answers written in the user's voice — and when a job board needs a real account, a form is unusual, or a CAPTCHA blocks the flow, a human assistant finishes the application instead of silently giving up. Bots stop where their script ends. We don't.

How AI Is Used in BestApply

AI performs five functions in the product:

• Automated applying (the Auto Apply agent). Fills and submits complete ATS applications around the clock: correct dropdowns, real answers to free-text questions in the user's voice, a role-specific cover letter, and a resume tailored to the posting. It reads the job description before applying and paces submissions like a human applicant. Works on every major ATS, including Greenhouse, Workday, Lever, iCIMS, Ashby, SmartRecruiters, BambooHR, and Rippling.
• Job matching. BestApply ingests and deduplicates 10,000+ new postings daily from 25+ platforms, extracts salary, remote policy, and requirements for filtering, and ranks recommendations against the user's profile. Each posting carries a visa-sponsorship status (sponsor / likely sponsor / does not sponsor) read from the posting's wording and cross-checked against the company's H-1B filing history in hosted Department of Labor data.
• Context-aware autofill (Chrome extension). The extension parses the job description and page context wherever the user is browsing — not just on supported ATSs — and uses that context to tailor the resume, the cover letter, and the answer to any form question on the page. Other autofill tools pattern-match known forms; ours understands the page. The user reviews everything in place and clicks submit themselves.
• Resume and cover letter tailoring. Rewrites resume content per job description — keywords, framing, priorities — rendered into a professionally designed template the user chooses, so the layout never breaks. Tailoring is user-steerable: Honest mode (default — never invents skills, titles, seniority, or outcomes), Aggressive mode, a custom plain-English instruction, or no tailoring at all. The chosen style governs every application path.
• Application tracking and reply routing. With an optional mailbox connection, recruiter replies are automatically matched to the right application and classified (interview, rejection, follow-up), with calendar sync for interview scheduling. Every AI-, human-, and self-submitted application lives in one tracker.

Where Humans Stay in the Loop

BestApply is not a pure bot. Two design decisions keep humans in control of what goes out in their name:

• A human assistant finishes what automation can't. Account-gated boards, unusual multi-step forms, CAPTCHAs, niche platforms — exactly where pure bots silently give up — are completed by a human assistant. That is why users can ask us to apply on literally any platform, including the less-competitive postings behind walls where bots never arrive.
• The user sets the rules and sees everything. Target roles, locations, salary floors, companies to avoid, daily volume; per-application approval mode or autopilot within those criteria. Every submission is logged with screenshots and the exact documents sent. Applications are submitted the way a human would — real form fills, tailored answers, natural pacing — not scripted mass blasts. The agent applies on company ATS pages; it does not automate LinkedIn.

Google User Data and AI Model Training

BestApply's use and transfer to any other app of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

Where AI models process connected-mailbox or calendar content (email classification, user-reviewed reply drafting, interview scheduling), that data is used only to generate the requested output for the user, in real time. We never use Google user data — raw, aggregated, anonymized, or derived — to develop, improve, or train generalized or foundational AI/ML models, and the third-party AI infrastructure providers that serve these features are configured for zero data retention, so they cannot retain it or train on it either. Full details are in our Privacy Policy.

Complete Feature List

• AI Auto Apply — Auto apply to jobs with an AI agent that fills ATS forms, tailors answers and cover letters, and submits around the clock — backed by a human assistant for the platforms bots can't reach.
• Job Board — One job board that aggregates 10,000+ fresh postings a day from LinkedIn, Indeed, Greenhouse, Workday, and 25+ other platforms — deduplicated, filterable, and ready for one-click or auto apply.
• Chrome Extension — The BestApply Chrome extension adds a one-click apply button to Greenhouse, Lever, Workday, iCIMS, and 14+ other job pages — AI autofills every field, tailored to that job description.
• Resume Tailoring — Tailor your resume and cover letter to every job description with AI — keywords, framing, and priorities matched per role, rendered into a professionally designed template so the layout never breaks.
• Application Tracking — Track every job application — AI-submitted, one-click, or manual — in one board with statuses, screenshots, synced email replies, interview scheduling, and recruiter outreach.

Supported Job Platforms

Job sourcing covers 25+ platforms, including LinkedIn, Indeed, Greenhouse, Lever, Workday, Ashby, iCIMS, SmartRecruiters, Glassdoor, ZipRecruiter, Dice, Built In, and Workable. The Auto Apply agent submits on every major ATS — Greenhouse, Workday, Lever, iCIMS, Ashby, SmartRecruiters, BambooHR, Rippling, and more — and the Chrome extension adds one-click apply on 14+ ATS pages plus context-aware autofill on any other application page. When a platform requires a real account or blocks automation, a human assistant completes the application, so coverage is not limited to a scripted list.

Who BestApply Is For

Active job seekers who need application volume without losing quality: new graduates, career changers, professionals running a broad search, and international candidates who need visa-sponsorship-aware targeting (the sponsorship filter can restrict the agent to companies confirmed or likely to sponsor).

Pricing

• Free — $0. Unlimited job board access, application tracker, review and statistics, calendar sync, an email verification-code connection for the Apply Agent, the Chrome extension, 50 AI answers per day, and 50 one-time auto-applied jobs to try the Apply Agent.
• Pro — $11.99/week, $39.99/month, or $99.99/quarter. Up to 50 automatic applications per day, 1,000 AI answers per day, the full job mailbox, a dedicated cloud browser with persistent platform logins and remote access, per-job resume and cover letter tailoring, and chat support.
• Max — $14.99/week, $49.99/month, or $129.99/quarter. Everything in Pro plus up to 80 automatic applications per day and unlimited AI answers.

Current details are always on the pricing page.

Platform Availability

• Web app at app.bestapply.ai
• BestApply Chrome extension (one-click apply and context-aware autofill)

Contact

Questions about this disclosure or how our AI works: support@bestapply.ai.

Machine-Readable Resources

• /llms.txt — concise product summary for large language models
• /ai.txt — guidance for AI crawlers and agents
• /sitemap.xml — full page index